Administrative Assistant - New York

We are hiring an Administrative Assistant in NYC

We are seeking to hire an Office Administrative Assistant to work full-time in our New York City office. This position will work directly under the Finance Manager. This position requires expertise in the areas of office administration, bookkeeping, and human resource.

Our ideal candidate has relevant experience and also the aptness and attitude to learn more and grow within the position, and company.

Progressive title upgrades (next steps) include Office Administrator or Office Manager.


Benefits

  • 401(k) Benefit
  • Health Insurance
  • Dental Insurance
  • Vision Insurance
  • Work from Home & Paid Time Off
  • Summer Fridays

 


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Core responsibilities

 

  • Office
    • Receptionist duties, e.g. Greet clients, schedule meetings, answer/screen calls
    • Enter sales call information into HubSpot and notify sales team of qualified leads
    • Order of office supplies and inventory management
    • Print, copy, and scan documents
    • Maintain clean and organized filing systems (physical and digital)
    • Ensure a clean and safe office environment
  • Finance
    • Accounts Receivable: Create/send invoices, receive/deposit payments
    • Accounts Payable: Enter/pay bills (checks and digital payments)
    • Help process payroll (ADP)
    • Provide cost-savings and operational analysis




  • Human Resources:
    • Oversee on-boarding documents for new hires and existing employees
    • Maintain company benefit program, such as health & dental insurance, 401k
    • Assist with team happiness, culture, and morale

Qualifications include

  • Bachelor’s degree from an accredited institution
  • Experience with QuickBooks Online and QuickBooks desktop (PC)
  • Great communication skills (written and verbal)
  • Experience with MS Office Suites (Word, Excel) and Mac Applications (Keynote)
  • Tech Savvy
  • 2+ years experience in areas of office admin, bookkeeping, and human resource.
  • Able to multitask effectively in a dynamic environment

Our ideal candidate would be self-driven, passionate about learning, and friendly.

Ideally, the candidate should have agency experience, and have experience as a full charge bookkeeper.

Learning & personal development for this role:

We are seeking an individual that embodies our passion for ongoing learning. We are open to candidates that may need to gain new skills for this role and will take 5-6 HubSpot and Google certifications within the first year to help with skill development. We also expect that this candidate will be open to learning and becoming a champion for Ironpaper's methodologies for marketing, sales, content, and management. Additionally, this position will require someone that will continuously learn and gain new and diverse skills over time.

To read more about what key skills successful digital marketers, marketing managers, and content marketers need, check out our blog article "Key Skills for a B2B Marketing Career."

"I love working in a company that has a smart, supportive, and driven team."

Tel 212-993-7809  

Ironpaper ®
10 East 33rd Street 
6th Floor
New York, NY 10016
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Ironpaper - B2B Agency

B2B Marketing and Growth Agency.

Grow your B2B business boldly. Ironpaper is a B2B marketing agency. We build growth engines for marketing and sales success. We drive demand generation campaigns, ABM programs, B2B content, sales enablement, qualified leads, and B2B marketing efforts. 

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