Job Opening


Full-time Administrative Assistant - New York, NY

We are seeking to hire an Office Administrative Assistant to work full-time in our New York City office. This position will work directly under the Finance Manager. This position requires expertise in the areas of office administration, bookkeeping, and human resource.

Our ideal candidate has relevant experience and also the aptness and attitude to learn more and grow within the position, and company.

Progressive title upgrades (next steps) include Office Administrator or Office Manager.


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More About the Position



We're seeking a smart, capable, and creative individual who is a team player, but able to work independently. Must multitask effectively in a dynamic environment. Qualified candidates must have 2+ years experience in areas of office admin, bookkeeping, and human resource.


Qualifications include:

  • Bachelor’s degree from an accredited institution
  • Experience with QuickBooks Online and QuickBooks desktop (PC)
  • Great communication skills (written and verbal)
  • Experience with MS Office Suites (Word, Excel) and Mac Applications (Keynote)
  • Tech Savvy

Additional plus: Agency experience (marketing, bookkeeping, creative); Experience with payroll (ADP); HubSpot CRM; An entrepreneurial mindset, with the ability to think creatively and strategically to foster company growth; Full-charge bookkeeper.

Core responsibilities include a variety of office, finance, and HR functions:

Office:

  • Receptionist duties, e.g. Greet clients, schedule meetings, answer/screen calls
  • Enter sales call information into HubSpot and notify sales team of qualified leads
  • Order of office supplies and inventory management
  • Print, copy, and scan documents
  • Maintain clean and organized filing systems (physical and digital)
  • Ensure a clean and safe office environment

Finance:

  • Accounts Receivable: Create/send invoices, receive/deposit payments
  • Accounts Payable: Enter/pay bills (checks and digital payments)
  • Help process payroll (ADP)
  • Provide cost-savings and operational analysis

Human Resource:

  • Oversee on-boarding documents for new hires and existing employees
  • Maintain company benefit program, such as health & dental insurance, 401k
  • Assist with team happiness, culture, and morale

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Our Clients




Ironpaper Culture

We are an established team of 20+ professionals vested with designing and producing strategic, creative and technical communications.

At Ironpaper, we are self-starters and enthusiastic learners. We're a nurturing team, and we're proud to support employees on their career path with education sessions, one-on-one coaching, and certification tracks.

Our work environment is autonomous, strategic, and collaborative. We're passionate about improving our clients' business success.


Apply to Work at Ironpaper

"I love working in a company that has
a smart, supportive, and driven team."



Marketing and design agency New York